The name of this organization shall be the Council of Librarians of the Connecticut Community Colleges. Its purpose shall be to develop communication, cooperation, and understanding among the Library and Information Personnel of all the Connecticut Community Colleges in order to promote the development and application of improved standards of Library, Media and Learning Resources Services and the professional and financial implementation of the Library, Media and Learning Resources Programs, including LIBRIS, as they relate to the goals of the Connecticut Community Colleges.

Section 1. LIBRIS (Library Resource Information System) refers to the integrated library system and related electronic services (e.g., proxy server for remote access to library databases) shared by the twelve Connecticut community college libraries.
Section 2. LIBRIS services are supported by the following personnel:

• A project manager (nominated from the System Administrators Group and approved by the Directors Group to serve for two years; acts as liaison with Endeavor and other vendors and support contacts as needed)
• System administrators (one Library/Learning Resource Center staff member at each college; provides ongoing technical support for LIBRIS services at the campus level)
• System Data Center (staff at central system office; provide ongoing technical support for LIBRIS services at the system level: e.g., maintain servers, facilitate software upgrades, support remote access to library databases, etc.)

Section 1. The membership shall be open to all library professionals and paraprofessionals in Libraries, Media Centers, and Learning Resource Centers of the Connecticut Community Colleges. Attendance may be contingent upon agenda items and/or staffing priorities of the membership.
Section 2. Each member is entitled to one vote, except at special meetings where voting shall be limited to one vote per director or designee. Electronic voting procedures will be adopted as needed.
Section 3. Annual dues shall be determined by the membership.

Section 1. The officers shall consist of two Co-Chairs (one library director, and one non-director), a Secretary, and a Treasurer. These officers shall constitute the Executive Committee, which shall meet as needed between regular meetings of the full Council (see Article VI).
Section 2. A Nominating Committee shall be formed as needed to nominate candidates for the offices to be filled. Additional nominations may be made from the floor prior to the election of officers at the May meeting.
Section 3. The officers shall be elected for a term of two years. In the case of the Co-Chairs, terms will be staggered.
Section 4. In the event an officer cannot fulfill his/her term, a replacement will be selected at the next official meeting of the full membership.

Section 1. A Co-Chair shall preside at all meetings of the full membership.
Section 2. If one Co-Chair is unable to attend, the other Co-chair or his/her designee will perform the duties as Chair for the meeting.
Section 3. The Secretary shall have charge of the records of the Council and shall be responsible for the minutes of the meetings of the full membership and for forwarding the approved minutes to the Council webmaster for publication on the Council web site.
Section 4. The Treasurer shall have charge of the funds of the Council and shall be responsible for keeping accurate records of accounts showing receipts and disbursements. The Treasurer shall be responsible for the timely collection of all amounts owing and due to the Council and for the payment from its funds of all obligations of the Council as approved by the Executive Committee. The Treasurer shall present a written report at each regular meeting of the full membership.
Section 5. The Co-Chairs shall appoint a webmaster for the Council, who shall keep the web site current.

Along with the Executive Committee and the Nominating Committee (see Article III), special and standing committees shall be appointed by the Co-Chairs if the membership considers them necessary to carry out the work of the Council. One of the Co-Chairs shall be an ex officio member of all committees, except that only the departing Co-Chair may serve on the Nominating Committee.

The following interest groups shall be established with the purpose of each indicated below. Each interest group shall determine its own structure and form of leadership (one chair, co-chairs, rotating chairs, recorder, etc.). Staff of each member library shall serve on interest groups as follows:

• Directors Group (library/LRC directors, or designees)
  Purpose: to share information on matters of professional interest to the Council of Librarians; to explore cooperative projects, including technological innovations and joint purchasing, which would improve the quality and quantity of resources available to users of our libraries; to review and recommend policies, procedures, and best practices for the libraries of the Connecticut Community Colleges.
  -Reports to Council of Librarians.


• System Administrators Group (designated by director)
  Purpose: to monitor configuration and technical implementation of LIBRIS services (see Article II); to discuss, develop and/or recommend new applications; to recommend a Project Manager from the System Administrators Group to serve for two years as liaison with Endeavor and other vendors and support contacts as needed.
  -Reports to Directors Group.


• Cataloging Group (catalogers or related staff members)
  Purpose: to share information and best practices of interest to catalogers; to present speakers and encourage cooperation on related topics; to discuss, develop, and/or recommend cataloging policies and procedures for Council libraries.
  -Reports to Directors Group.


• Serials/Acquisitions Group (serials/acquisition staff)
  Purpose: to share information and best practices of interest to serials/acquisitions personnel; to present speakers and encourage cooperation on related topics; to discuss, develop, and/or recommend serials and acquisitions policies and procedures for Council libraries.
  -Reports to Directors Group.


• Reference Group (reference, instruction, or public services librarians)
  Purpose: to share information and best practices of interest to group members; to present speakers and encourage cooperation on related topics; to discuss, develop, and/or recommend policies and procedures affecting reference, instruction and public services, as well as information literacy.
  -Reports to Directors Group.


• Circulation Group (circulation staff)
  Purpose: to share information and best practices of interest to circulation staff; to present speakers and encourage cooperation on related topics; to discuss, develop, and/or recommend policies and procedures affecting the circulation and reserve modules.
  -Reports to Directors Group.

Section 1. Full Council meetings shall be scheduled in September, January, and May. The Council shall meet a minimum of three times per year. Additional meetings may be called as needed.
Section 2. Special meetings of directors/designees may be called by the Co-Chairs, or portions of regular meetings may be designated as special meetings. The purpose of the meeting shall be stated in the call. Except in cases of emergency, a week's notice shall be given.
Section 3. Additional meetings or workshops of the full Council may be called upon the written request of five members.
Section 4. Representation from at least seven libraries shall constitute a quorum for all Council, committee, and interest group meetings.
Section 5. The schedule and frequency of interest group meetings shall be determined by the members of each group, but no group shall meet less than one time per semester.
Section 6. If a vote is to be taken at any meeting, this must be specified in advance on the meeting agenda.

All committees and interest groups shall share the agendas and minutes of their meetings, as well as other relevant information, with all Council members electronically.

The rules contained in the current edition of Robert's Rules of Order shall govern the Council in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Council may adopt.

These bylaws may be amended at any official meeting of the full membership, by a two thirds vote, provided that the amendment has been submitted in writing to the membership prior to the meeting.